Office Administrator
We are looking for a reliable, detail-oriented, Spanish-speaking part-time Office Administrator to ensure the smooth day-to-day operation of our office in Spain. This role is key to creating a productive, safe, and welcoming work environment, supporting internal teams and visitors, and helping maintain strong coordination with our HQ.
What you will do
Governance and compliance
- Focus on legal responsibilities, safety, regulations, and organizational alignment:
- Act as the local management representative: legally and externally, maintaining governmental and professional contacts
- Ensure cohesion and compliance with local regulations and practices (e.g., safety, finance, labor)
- Keep the office aligned with the strategy of the company, lead change management projects, manage communication, and share local challenges
- Conduct research and compile information for audits or manager requests
- Accompany vendors/inspectors during compliance checks (e.g., fire safety)
- Conduct regular safety checks and maintain emergency preparedness
- Keep emergency contact lists up to date
- Help ensure a healthy and safe office environment (ventilation, lighting, compliance)
Facilities and operations
- Handle the physical office space, vendors, inventory, and day-to-day maintenance:
- Monitor, order, and restock office supplies (stationery, snacks, coffee, etc.)
- Maintain inventory of supplies and secondary IT equipment
- Oversee maintenance of office equipment (printers, projectors, etc.)
- Coordinate with vendors, suppliers, and building management
- Schedule and oversee cleaning and maintenance services
- Report and follow up on facility-related issues (e.g., plumbing, heating)
- Issue and deactivate office access cards
People and culture
- Support onboarding, events, internal communication, and HR coordination:
- Prepare onboarding setup: desks, welcome packs, office tours, instructions
- Request onboarding and HR-related materials from HQ
- Organize internal events, team-building activities, and catering
- Manage office communication tools: newsletters, announcements, visual materials
- Support basic HR admin: office photos, info for internal communication
- Assist with calls related to language services or vendors
Business support and strategic coordination
- Focus on budget management, travel, and strategic support functions:
- Provide input needs for staffing and facilities budget and costs
- Arrange accommodations, catering, and logistics for international visitors
- Support travel coordination between the Spanish office and HQ
- Support workspace setup and layout planning for flexible working
Your profile
- Degree in Business Administration, Human Resources, Public Administration, or similar
- At least 3 years of experience in a similar role
- Good level of spoken Spanish and English. Writing and reading are essential (Catalan is nice to have)
- Self-organized and independent
- Excellent verbal and written communication skills
- Decision making
- Good Interpersonal Skills
What we offer
Healthy life-work balance
When creating a better and healthier world, a good place to start is with yourself. That's why we encourage our employees to prioritize their overall well-being, fostering physical fitness, mental resilience, and social connections through a range of workshops, sports activities, and other events and initiatives that contribute to a balanced and fulfilling work-life harmony.
Hybrid working & flexibility
At Materialise, we value the power of in-person connections and the advantages of remote work, allowing our employees the flexibility to enjoy the best of both worlds. You can work remotely up to 60% of the time and work flexible hours, depending on your particular role.
Personal growth and career advancement
At Materialise, we’re committed to nurturing the professional development of our employees. We invest in our passionate people and empower them to explore and grow by offering diverse career paths that capitalize on their talents. Plus, we offer courses, external coaching programs, and in-house mentoring so that our employees can fulfill their potential.
Team building
We cultivate a positive work culture so our employees have an enjoyable professional environment. Collaboration is key, so we organize activities that unite our employees, such as after-work events and team lunches. We want all our staff to feel connected in an environment that promotes strong bonds based on trust, respect, empathy, and friendship.
Innovation is key
Innovation is not just a buzzword at Materialise; it's at the core of what we do. As pioneers in our industry, we create cutting-edge solutions, fostering an environment that supports and rewards ingenuity and leadership. We’re dedicated to shaping the future of 3D printing, recognizing and celebrating the creative spirit within all our global innovators.
Healthy life-work balance
When creating a better and healthier world, a good place to start is with yourself. That's why we encourage our employees to prioritize their overall well-being, fostering physical fitness, mental resilience, and social connections through a range of workshops, sports activities, and other events and initiatives that contribute to a balanced and fulfilling work-life harmony.
Hybrid working & flexibility
At Materialise, we value the power of in-person connections and the advantages of remote work, allowing our employees the flexibility to enjoy the best of both worlds. You can work remotely up to 60% of the time and work flexible hours, depending on your particular role.
Personal growth and career advancement
At Materialise, we’re committed to nurturing the professional development of our employees. We invest in our passionate people and empower them to explore and grow by offering diverse career paths that capitalize on their talents. Plus, we offer courses, external coaching programs, and in-house mentoring so that our employees can fulfill their potential.
Team building
We cultivate a positive work culture so our employees have an enjoyable professional environment. Collaboration is key, so we organize activities that unite our employees, such as after-work events and team lunches. We want all our staff to feel connected in an environment that promotes strong bonds based on trust, respect, empathy, and friendship.
Innovation is key
Innovation is not just a buzzword at Materialise; it's at the core of what we do. As pioneers in our industry, we create cutting-edge solutions, fostering an environment that supports and rewards ingenuity and leadership. We’re dedicated to shaping the future of 3D printing, recognizing and celebrating the creative spirit within all our global innovators.
Location and type of contract
- Barcelona, Spain
- Part-time
- On-site
- Mid-senior level
- CV in English
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Working at Materialise
Materialise is a dynamic, international high-tech company, founded in 1990 and headquartered in Belgium, with over 2,300 employees worldwide. Materialise’s mission is to innovate for a better and healthier world through its software and hardware infrastructure and in-depth knowledge of additive manufacturing (also known as 3D printing). Our customers are in diverse industries, such as automotive, aerospace, medical, research, and academia.
As a growing company, Materialise is always looking for enthusiastic professionals who want to work in an environment full of revolutionary technology and surrounded by people passionate about their work.