Purchase Administrator


Are you well-organized with an analytical and critical mind? Do you enjoy managing administrative tasks and collaborating with both internal and external parties? If so, you might be the perfect fit for our team as a Purchase Administrator!

Job description

As a Purchase Administrator, you will be the administrative backbone of the procurement department, ensuring a smooth and efficient procure-to-pay (P2P) process. You will handle the daily responsibilities of completing and maintaining purchases for goods and services. Your strong organizational skills will help you stay on top of multiple tasks and prioritize effectively in a dynamic environment. You will work closely with various departments, including production, legal, quality, and finance, and interact with colleagues from different countries and sites.

What you will do

  • Manage the administrative mailbox
  • Act as the first point of contact for suppliers and internal customers regarding purchase requests (PRs) and purchase orders (POs)
  • Verify PRs and POs, follow up on POs, order confirmations, on-time deliveries (DOT), reception of goods/services, and reporting
  • Serve as the first point of contact for smaller suppliers, including handling supplier price communications and cost impact calculations
  • Provide support for procurement processes, policies, and procedures, including addressing business questions on payments, supplier sourcing, and guidelines
  • Handle basic purchase/vendor requests from the business

Your profile

Skills and competences

  • Proficiency in office management systems and procedures
  • Strong organizational and documentation skills
  • Attention to detail and hands-on problem-solving abilities
  • Excellent written and verbal communication skills
  • Proactive approach with the ability to prioritize tasks effectively


  • Bachelor’s degree or equivalent experience
  • Minimum of 3 years of relevant experience
  • Advanced knowledge of MS Office
  • Experience working with ERP systems such as SAP, MS Dynamics, or similar

Location and type of contract

  • Leuven, Belgium
  • Full-time
  • Hybrid
  • Entry-level

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Working at Materialise

Materialise is a dynamic, international high-tech company, founded in 1990 and headquartered in Belgium, with over 2,300 employees worldwide. Materialise’s mission is to innovate for a better and healthier world through its software and hardware infrastructure and in-depth knowledge of additive manufacturing (also known as 3D printing). Our customers are in diverse industries, such as automotive, aerospace, medical, research, and academia.

As a growing company, Materialise is always looking for enthusiastic professionals who want to work in an environment full of revolutionary technology and surrounded by people passionate about their work.

What we offer

Work culture

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