Invoicing Officer
We are looking for an Invoicing Officer. The ideal candidate is detail-oriented, accurate, and comfortable handling repetitive operational tasks while maintaining high quality standards. They take ownership of issues until fully resolved, communicate clearly with internal and external stakeholders, learn new systems quickly, and continuously look for ways to improve process efficiency and customer experience.
What you will do
- Prepare customer invoices and credit notes accurately and within agreed deadlines, ensuring compliance with billing instructions, contracts, company policies, and applicable tax regulations
- Validate billing details, customer master data, tax treatment, payment terms, and supporting documents before invoice issuance
- Submit invoices and credit notes through customer invoicing platforms and e-invoicing networks, monitor submission status, and resolve any rejected or failed submissions until customer acceptance
- Liaise with internal stakeholders and external customers to clarify billing issues, obtain missing information, and support timely invoice processing
- Support month-end closing by ensuring invoices and credit notes are issued accurately, completely, and within the required accounting period and Finance deadlines
- Identify opportunities to improve invoice quality, simplify processes, and increase operational efficiency
Your profile
- Diploma or Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
- Minimum 2 years of experience in invoicing, billing, finance operations, order administration, or a related administrative role
- Good understanding of the invoice lifecycle and basic accounting principles
- Strong attention to detail, accuracy, problem-solving, and organizational skills
- Ability to prioritize workload and meet deadlines, especially during month-end closing
- Good written and spoken English
- Experience with ERP systems such as Microsoft Dynamics 365, SAP, Oracle, or similar is an advantage
- Experience with customer invoicing portals or e-invoicing solutions is an advantage
What we offer
Healthy life-work balance
When creating a better and healthier world, a good place to start is with yourself. That's why we encourage our employees to prioritize their overall well-being, fostering physical fitness, mental resilience, and social connections through a range of workshops, sports activities, and other events and initiatives that contribute to a balanced and fulfilling work-life harmony.
Hybrid working & flexibility
At Materialise, we value the power of in-person connections and the advantages of remote work, allowing our employees the flexibility to enjoy the best of both worlds. You can work remotely up to 60% of the time and work flexible hours, depending on your particular role.
Personal growth and career advancement
At Materialise, we’re committed to nurturing the professional development of our employees. We invest in our passionate people and empower them to explore and grow by offering diverse career paths that capitalize on their talents. Plus, we offer courses, external coaching programs, and in-house mentoring so that our employees can fulfill their potential.
Team building
We cultivate a positive work culture so our employees have an enjoyable professional environment. Collaboration is key, so we organize activities that unite our employees, such as after-work events and team lunches. We want all our staff to feel connected in an environment that promotes strong bonds based on trust, respect, empathy, and friendship.
Innovation is key
Innovation is not just a buzzword at Materialise; it's at the core of what we do. As pioneers in our industry, we create cutting-edge solutions, fostering an environment that supports and rewards ingenuity and leadership. We’re dedicated to shaping the future of 3D printing, recognizing and celebrating the creative spirit within all our global innovators.
Healthy life-work balance
When creating a better and healthier world, a good place to start is with yourself. That's why we encourage our employees to prioritize their overall well-being, fostering physical fitness, mental resilience, and social connections through a range of workshops, sports activities, and other events and initiatives that contribute to a balanced and fulfilling work-life harmony.
Hybrid working & flexibility
At Materialise, we value the power of in-person connections and the advantages of remote work, allowing our employees the flexibility to enjoy the best of both worlds. You can work remotely up to 60% of the time and work flexible hours, depending on your particular role.
Personal growth and career advancement
At Materialise, we’re committed to nurturing the professional development of our employees. We invest in our passionate people and empower them to explore and grow by offering diverse career paths that capitalize on their talents. Plus, we offer courses, external coaching programs, and in-house mentoring so that our employees can fulfill their potential.
Team building
We cultivate a positive work culture so our employees have an enjoyable professional environment. Collaboration is key, so we organize activities that unite our employees, such as after-work events and team lunches. We want all our staff to feel connected in an environment that promotes strong bonds based on trust, respect, empathy, and friendship.
Innovation is key
Innovation is not just a buzzword at Materialise; it's at the core of what we do. As pioneers in our industry, we create cutting-edge solutions, fostering an environment that supports and rewards ingenuity and leadership. We’re dedicated to shaping the future of 3D printing, recognizing and celebrating the creative spirit within all our global innovators.
Location and type of contract
- Petaling Jaya, Malaysia
- Hybrid
- Full-time
- Associate level
- CV in English
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Working at Materialise
Materialise is a dynamic, international high-tech company, founded in 1990 and headquartered in Belgium, with over 2,300 employees worldwide. Materialise’s mission is to innovate for a better and healthier world through its software and hardware infrastructure and in-depth knowledge of additive manufacturing (also known as 3D printing). Our customers are in diverse industries, such as automotive, aerospace, medical, research, and academia.
As a growing company, Materialise is always looking for enthusiastic professionals who want to work in an environment full of revolutionary technology and surrounded by people passionate about their work.